Facilities Manager

Job Title: Facilities Manager

Reporting to: School Business Manager

Location: Salvatorian College, Harrow

Contract: Permanent

Working pattern: Full time, 36 hours per week + 4 hours contractual overtime

Salary: H8 – H9 depending on experience (£32,416 - £37,721) + contractual overtime

Holiday entitlement: Minimum of 23 days, dependent on continuous service record, plus Bank Holidays

The Role

As Facilities Manager, you will lead a team responsible for ensuring the new facilities are maintained and enhanced to an exceptional standard. You and your team will ensure that the school is a safe, inviting, and positive learning environment for students, staff and visitors. You will help the school to run as efficiently as possible, from an ecological and financial perspective.

You will be responsible for the management and operation of premises-related functions at the school including buildings and grounds maintenance, security, cleaning, and income generation through lettings of our facilities. You will manage all premises-related contractors and contracts and play a key role in the day-to-day implementation of the school’s Health & Safety Policy.

To apply, please complete the Application Form, Recruitment Monitoring Form and Consent to Obtain References form at the bottom of this page and email with a copy of your CV to

The closing date for applications is 31 January 2021.


Key Responsibilities


  • Manage the Premises Team (including any directly employed cleaning or lettings staff), to ensure that there is always sufficient staff on site to provide for the day-to-day requirements and respond to any premises matters arising.
  • Manage and supervise contractors while working on the site, operating a permit to work system as required and ensuring safeguarding requirements are met.

Health, Safety and Security

  • Comply with the requirements of the Health and Safety at Work etc Act 1974 and take reasonable care for the health & safety for everyone onsite.
  • Keep up to date with changes in relevant health and safety law, fire and building regulations, ensuring prompt compliance, implementation, and monitoring of regulations.
  • Ensure that risk assessments and management plans are up to date and implement any action plans to rectify any deficiencies identified.
  • Ensure fire risk assessments are in place and reviewed regularly and that appropriate fire safety and evacuation measures are in place and the Academy is safe.
  • Act as a first aider and fire warden.
  • Oversee the security of the school and ensure that the school is properly locked and alarmed when unoccupied.
  • Ensure the school can be accessed during opening hours and provide access to the school in an emergency (which may include being called outside of normal working hours) to deal with emergencies.


  • Manage repairs and general maintenance across the school site, ensuring it is maintained in an impeccable state of repair and appearance and that that works are carried out within the budget.
  • Obtain best value for money by carrying out repairs in-house where this can be done safely and efficiently taking into account competence and available equipment.
  • Obtain best value for money by procuring works from third parties in accordance with the Procurement Code of Practice.
  • Promptly identify and resolve any areas requiring repair which are a source of danger to others or affect the security of the building.
  • Oversee an agreed program of planned preventative maintenance and other regular housekeeping tasks, in conjunction with the school’s Facilities Management contractor.
  • Ensure that all mechanical, electrical and public health installations are fully operational and manage all utilities, in order to ensure quality of service and cost-optimisation.
  • Manage the school’s relationship with contractors (relating to premises), ensuring that contractual obligations are fulfilled, and identifying and working to resolve any performance issues.
  • Maintain adequate supplies of site materials and equipment.

Portering & setups

  • Receive and process deliveries, taking them to the appropriate place within the school.
  • Prepare rooms for lessons/meetings/events/lettings, setting out or putting away furniture as required and ensuring rooms are clean and presentable.


  • Manage the school lettings booking system (SchoolHire)
  • Ensure that the school’s policies are complied with and that any damage to equipment/fabric from lettings is promptly reported to the Business Manager.
  • Liaise with the Finance Manager to ensure income is received in accordance with the contract with the lettings booking system.
  • Maintain a staffing rota to cover out of ours hiring at evenings, on weekends, and during school holidays.


  • Supporting the staffing of student entrance/exit points at the start and end of the school day.
  • Undertake other responsibilities as reasonably directed by the Business Manager and/or Headteacher


  • To have due regard to the requirements and responsibilities as outlined in Keeping Children Safe in Education and Prevent
  • To support the ethos of the school
  • To be the professional front of the school when dealing with pupils, parents, visitors, hirers and contractors


Qualification Criteria

  • GCSE at grade C or above (or equivalent) in Maths and English
  • IOSH Managing Safely (desirable)
  • HSE First Aid at Work (desirable)
  • Other relevant health and safety qualifications and/or willingness to undergo training as required.

Knowledge, Skills and Attributes

  • Experience in building maintenance, ideally within an educational setting.
  • Skills in basic decorating, plumbing and handyman tasks.
  • Skills in electrical, carpentry/joinery and glazing tasks (desirable).
  • Knowledge of and experience of using Windows and MS Office.
  • Experience in the management of service and maintenance contracts and supervising contractors.
  • Experience leading, coaching, and motivating staff, ensuring professional development and effectively challenging and managing any underperformance.
  • Understanding and ability to apply regulations (e.g. HASAW, PUWER, LOLER etc.)
  • Able to meet the physical demands of the role including working at height and manual handling.

Personal Characteristics

  • Excellent interpersonal & communication skills, able to motivate and manage others effectively.
  • Professional outlook, detailed-orientated and able to multitask and meet deadlines.
  • A team player that can work collaboratively as well as using own initiative.
  • Calm and professional under pressure
  • Understanding of the importance of confidentiality and discretion
  • Flexible attitude towards work and willingness to go ‘above and beyond’
  • A robust awareness of Keeping Children Safe in Education, noticing safeguarding and welfare concerns, and an understanding of how and when to take appropriate action.


  • A passion for furthering the education of young people
  • Commitment to the safeguarding and welfare of all pupils



Vacancy Closing Date: 31/01/2022

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